Description
In this video I'll show you how to remove extra spaces between words in Microsoft Word.
Timestamps:
Introduction: 0:00
Remove Extra Spaces Between Words: 0:07
Keep in Mind: 1:31
Remove Extra Spaces on a Mac: 1:48
Conclusion: 2:10
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#word #microsoftword #techtips #tutorial
Video Transcript:
Step 1. Open the Word document you want to clean up, and then click the "Home" tab.
Step 2. Click "Replace" on the right side of the ribbon. You can also press "Control" and "H" on your keyboard. The Find and Replace window opens.
Step 3. Click "More" to expand the window, and then click to check the box next to "Use wildcards." Word now shows "Use Wildcards" next to Options, under the Find What field.
Step 4. Click inside the Find What field, and then type an open parenthesis, a single space, a closing parenthesis, an open curly bracket, the number 2, a comma, and a closing curly bracket, so it looks like what you see on the screen. This tells Word to find any spot with two or more spaces in a row.
( ){2,}
Step 5. Click inside the Replace With field, and then type a backslash followed by the number 1. This tells Word to replace those extra spaces with a single space.
\1
Step 6. Click "Replace All." A message appears letting you know how many replacements Word made. Click "OK," and then click "Close" to close the Find and Replace window.
Keep in mind that Word remembers the Use wildcards setting, so you'll want to uncheck that box the next time you do a regular find and replace. Also, this method only works on spaces, so it won't remove extra tabs between words.
If you're using Word on a Mac, the process is very similar. Click "Edit" in the menu bar at the top of the screen, click "Find," and then click "Advanced Find and Replace." From there, follow the same steps to check Use Wildcards and enter the same text in the Find What and Replace With fields.